Complete Comparison: 9 Best Event Registration Software – EventXtra

About EventXtra

EventXtra is the best virtual event platform and event management software in Asia, which has worked with thousands of brands and powered more than 5,000 events in 102 countries, such as virtual trade shows, conferences, exhibitions, and many other types of online events.

As a wise event planner, you may be definitely finding an affordable event registration tool to smoothen your event workflow. Today, we are here to save you from the overwhelming amount of information in the search website. Scroll down to grab more details about comparisons of 9 best event registration software!

5 Things an Event Registration App Should Have

1. Professional Registration Form

The first step of your event preparation is creating an attractive registration form which can catch the attention of your registrants. You want to engage your attendees to sign up for your event; that is why you need a professional and modern design for the registration form. An all-inclusive event registration tool should provide you with templates for the registration page so that you can design your own by just a few clicks.

2. Competent Ticketing Service

No matter your event is free-of-charge or not, you can add on ticketing service. Basically, paid tickets can pitch in with managing payments of your event. Pick an online registration app that includes payment gateways connected to the payment methods, so that you can sell tickets and collect payments online. Make sure you can view the ticket revenue in the event platform’s system. 

3. Efficient Attendees Management

After publishing your amazing registration form, what to do next? I am sure you will be swamped with unsegmented attendees. Therefore, you have to consolidate your registrants from various sources into different groups or lists. In addition, you can set approval mechanism to allow any of your guests from the waitlist to join your event. You can also fetch a free online registration platform that enables you to create multiple sessions for your event.

4. Effective Communication with Participants

Upon successful registration or payment, your registrants are probably waiting for an email or SMS confirmation. Meanwhile, you can make use of the automated email feature to send out personalized emails like event reminders, thank-you emails, event updates and more to your attendees.

5. All-in-one Tools to Streamline Event Workflow

Registration is literally only the first step of your event workflow. Some free event registration apps even provide useful functions like face ID or QR code check-in, name badge printing, attendees interaction, and lead capture app to support your event from the beginning to the end.

Compare and Contrast of 9 Best Registration Software

So, here are 9 online event registration tools setting side by side for your reference.

9. Eventbrite

Features: Eventbrite which has been long used by a variety of industries provide registration, ticket management, attendees management, social promotion and online booking.

Pros: Eventbrite can be accessed online or via a mobile app. Organizers can publicize events through Eventbrite’s integration with social media platforms.

Cons: It might be good for your event registration; but it doesn’t support attendee’s engagement which may be a loss to your whole event. This event software also doesn’t support multi-language registration form such as Chinese, Japanese or Korean. Mind if you are holding events in Asian regions.

Pricing: It only pays when ticket sales are made. Essentials plan: 2% + $0.79/ paid ticket; Professional plan: 3.5% + $1.59/ paid ticket; Premium plan: contact Eventbrite for a custom pricing plan. Also, it is free of charge for free events.

User Review: Base on www.getapp.com, the overall rating is 4.6/5 and more than 95% of users have good experience on using Eventbrite and positively recommended to friends.

Value for money ★★★★ 4.5

Features ★★★★ 4.5

Ease of use ★★★★ 4.6

Customers support ★★★★☆ 4.3

8. Wild Apricot

Features: Wild Apricot is a membership management tool for clubs, associations, and non-profit organizations. It provide customized templates for web and the ability to promote events to members. 

Pros: Wild Apricot might be right for you if you are organizing small- or medium-sized events. It provides complete management on membership, communication and payment collection.

Cons: If you are holding a one-off or an annual event, or actually you don’t need memberships, this event software seems not to be your right choice. It is also not for large events. It doesn’t support multi-language registration form such as Chinese, Japanese or Korean. Mind if you are holding events in Asian regions.

Pricing: It depends on the number of members and subscription types. For 500 members: $50/month; 2,000 members: $160/month. It is free if you have in within 50 contacts.

User Review: Base on www.getapp.com, the overall rating is 4.5/5 and more than 91% of users have good experience on using Wild Apricot and positively recommended to friends.

Value for money ★★★★ 4.5

Features ★★★★☆ 4.3

Ease of use ★★★★☆ 4.4

Customers support ★★★★ 4.6

7. Ticketleap

Features: Ticketleap is a web-based event-ticketing platform which supports promotion, payments and check-in processes.

Pros: Ticketleap is good for small events and performances like community classes.

Cons: This event registration website doesn’t have complex setup for large events like conferences. It also doesn’t support multi-language registration form such as Chinese, Japanese or Korean. Mind if you are holding events in Asian regions.

Pricing: For free-tickets event, it is free-of-charge. Online Ticketleap fee: $1 + 2% of ticket price; Credit card fee: 3% (with Ticketleap Payments); On-site fee: $0.

User Review: Base on www.getapp.com, the overall rating is 4.6/5 and more than 91% of users have good experience on using Ticketleap and positively recommended to friends.

Value for money ★★★★★ 4.8

Features ★★★★☆ 4.3

Ease of use ★★★★☆ 4.4

Customers support ★★★★ 4.6

6. Ticket Tailor

Features: Ticket Tailor is an event ticketing platform for businesses to sell ticket online. It also supports customized event webpage for organizers.

Pros: Ticket Tailor has a generally affordable price as it is charged as much or as little as the tickets you want.

Cons: This event tool also doesn’t support multi-language registration form such as Chinese, Japanese or Korean. It might not be suitable for large-scale events as well.

Pricing: There are free trials and plans for one-off events charged less than $1/ticket. For monthly plans, it is charged according to the ticket amount: $85/250 tickets.

User Review: Base on www.getapp.com, the overall rating is 4.8/5 and more than 99% of users have good experience on using Ticket Tailor and positively recommended to friends.

Value for money ★★★★★ 4.8

Features ★★★★ 4.6

Ease of use ★★★★★ 4.8

Customers support ★★★★★ 4.8

5. EventBank

Features: EventBank is a cloud-based integrated event management website with CRM, membership management, and email marketing features.

Pros: EventBank might be good for you if you are holding events in Asian regions as it supports multiple languages such as English, Chinese, Korean, Russian, Spanish. It is able to manage small- and large-sized events.

Cons: Many of its features are not customizable which makes it user-unfriendly.

Pricing: Contact EventBank sales team for detailed pricing or custom quote.

User Review: Base on www.getapp.com, the overall rating is 4.6/5 and more than 96% of users have good experience on using EventBank and positively recommended to friends.

Value for money ★★★★ 4.5

Features ★★★★ 4.4

Ease of use ★★★★ 4.5

Customers support ★★★★★ 4.7

4. Constant Contact

Features: Constant Contact is an email marketing software for web building, ecommerce, domain, logo making and online marketing tools.

Pros: Constant Contact can sync with other systems like Eventbrite or Whova. It also supports English, Danish, Dutch, French, German, Italian, Norwegian, Portuguese, Spanish, and Swedish.

Cons: It is relatively pricey. If you do not need to send out a lot of emails to your contacts, it might be unnecessary. Plus, it neither has features for registration nor languages like Chinese, Japanese or Korean.

Pricing: Constant Contact is charged based on the number of contacts in the email list. Users can send as many emails as they want without affecting the monthly subscription fee. Email: from $20/month; Email Plus: from $40/month.

User Review: Base on www.getapp.com, the overall rating is 4.3/5 and more than 84% of users have good experience on using Constant Contact and positively recommended to friends.

Value for money ★★★★☆ 4.1

Features ★★★★☆ 4.1

Ease of use ★★★★☆ 4.3

Customers support ★★★★☆ 4.2

3. Brown Paper Tickets

Features: Brown Paper Tickets is an event ticketing and registration platform with ticket-selling and printing, donations management and payments collection.

Pros: Brown Paper Tickets is good for charity or non-profits events. Tickets can be sold online in the business website; and there is a two-step checkout process which allows quick purchases.

Cons: This is not a great choice for medium- or large-sized activities and they require a lot of information to complete an event. In addition, this event platform doesn’t support languages like Chinese, Japanese or Korean. Mind if you are holding events in Asian regions.

Pricing: It is free for event organizers; and attendees have to pay: $0.99 + 5% of the ticket price.

User Review: Base on www.getapp.com, the overall rating is 4.4/5 and more than 88% of users have good experience on using Brown Paper Tickets and positively recommended to friends.

Value for money ★★★★★ 4.7

Features ★★★★☆ 4.2

Ease of use ★★★★☆ 4.2

Customers support ★★★★★ 4.8

2. Bookwhen

Features: Bookwhen is an online booking system to organize classes, courses, workshops and events with multiple ticket selection, multiple ticket type generation and waiting lists.

Pros: It supports English, Dutch, French, German, Spanish, and Swedish. It is also relatively affordable for small- and medium-sized businesses.

Cons: This event software also doesn’t support languages such as Chinese, Japanese or Korean. Mind if you are holding events in Asian regions. It might not be suitable for large-scale events as well.

Pricing: There are different plans, ranging from free version to $59/month.

User Review: Base on www.getapp.com, the overall rating is 4.8/5 and more than 99% of users have good experience on using Bookwhen and positively recommended to friends.

Value for money ★★★★★ 4.8

Features ★★★★ 4.6

Ease of use ★★★★★4.7

Customers support ★★★★★ 4.9

Features: EventXtra is the event management platform which contains all-rounded features in one place: from event registration, sending RSVP email to guests, onsite check-in and badge printing, survey, to reports, etc.

Pros:

You can create a form using the default templates. The platform offers flexibility to you in customizing questions on the form and tailoring your form designs with an intuitive panel. It is more than just a form; you can leverage it as an event landing page providing event details. Organizers can localize the form languages into registrants’ local languages. Moreover, you can set multiple registration forms to serve different target groups in registering to the same event.

Multiple Ticket Types feature allows flexibility in selling different packages, controlling sales period, applying ticket approval mechanism and more. In order to boost ticket sales, you can create discount codes to offer promotional discount to your potential event joiners. Our ticketing system supports fast and secure payment via Visa, MasterCard, American Express, PayPal, Alipay and WeChat Pay. You can also view the ticket revenue instantly on the platform. The system allows organizers to handle refund to any paid attendees in case of any request.

Our registration platform provides you the option to import guest lists from spreadsheets or Eventbrite, so that you can consolidate all registrations in one place. You can set approval mechanism to decide who can join your event and send confirmations to them. You can filter certain attendees and save them as a segment or assign them to be in different groups. This facilitates targeted follow-up. Feel free to create multiple sessions of your events and assign corresponding attendees to specific session.

You can send RSVP invitation to the guests of the event. Meanwhile, you can utilize the automated email feature to send out customized emails like event reminders, thank-you emails, event updates and more to your attendees. If you have your attendees’ mobile numbers and wish to reach them via SMS, you can simply turn on the feature and do it on the same event management platform.

Cons: EventXtra best works for event size more than 50 attendees.

Pricing: Free version is available with several marvelous features. Feel free to contact our sales team for detailed pricing or a custom quote.

User Review: Base on www.capterra.com, the overall rating is 5/5 and 100% users have good experience on using EventXtra and positively recommended to friends.

Value for money ★★★★☆ 4.0

Features ★★★★★ 5.0

Ease of use ★★★★★ 5.0

Customers Service ★★★★★ 5.0

Getting thrilled to know how we can transform your events with tech?

With EventXtra, every step of your registration workflow can be digitally transformed. Create your own stunning event and idealize your event registration with us right now. Sign up for a free demo now to know more.

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